Privacy Policy
Frame & Flair Exhibition 2025
Organized by Artsy Foundation
Effective Date: July 6, 2025
At Artsy Foundation, we are committed to protecting your privacy and handling your personal information with transparency and care. This Privacy Policy explains how your data will be collected, used, stored, and protected when you participate in the Frame & Flair Exhibition, scheduled to be held from 12–14 September 2025 at Krittika Art Gallery, Santiniketan.
1. Information We Collect
We may collect the following personal and creative data from artists, photographers, and volunteers:
Full name, contact number, and email address
Age (to verify eligibility: above 15 years)
Details about submitted artworks (title, medium, size, description, year)
Digital images of the artworks (in JPG/PNG format)
Address (if artwork delivery or memento dispatch is needed)
Volunteer participation preferences
Participation records (for issuing certificates)
2. How We Use the Information
Your information will only be used for the following purposes:
Curating and organizing your participation in the event
Communicating important dates, results, or updates
Displaying your artwork information on labels and event material
Issuing certificates and mementos
Featuring your work and name on our website, social media, and catalogs (with credit)
3. Consent for Image Usage
By submitting your work, you grant the Artsy Foundation permission to:
Use the digital images of your submitted artwork for exhibition display, curation, and promotional activities.
Feature your name and art details in both digital and printed formats including posters, event pages, social media, and press releases.
You may withdraw promotional consent by notifying us in writing before the final curation process (by 25 August 2025).
4. Data Storage and Security
All collected information will be stored securely and accessed only by authorized organizing team members.
We do not share, rent, or sell your personal data to any third party.
Your data will be retained only as long as needed for event operations and documentation (maximum 6 months post-event).
5. Third-Party Tools
We may use third-party tools such as Google Forms, WhatsApp, Gmail, and social media platforms for communication and submission processes. These platforms follow their own privacy policies.
6. Your Rights
As a participant, you have the right to:
Request access to your personal data held by us
Request correction of inaccurate or outdated information
Request deletion of your data after the exhibition concludes
Opt out of promotional use of your name or work (with prior notice)
To exercise your rights, contact us at artsyfoundation@gmail.com.
7. Contact Information
For any privacy-related inquiries, please contact:
📧 Email: artsyfoundation@gmail.com
📞 Phone: +91 7029266942 / +91 8768503787
🌐 Website: artsyfoundation.com
