Terms & Conditions

Frame & Flair Exhibition

Organized by Artsy Foundation
Effective from: July 26, 2025

By participating in the Frame & Flair Exhibition, all artists, photographers, volunteers, investors, sponsors, and associated members agree to abide by the following Terms and Conditions:

 

1. Registration and Participation

For Painters:

• Registration fee: ₹400/- (non-refundable).
• Artists must frame their artworks on their own.
• Maximum allowed frame size: 23 x 16 inches.
• Artsy Foundation will sponsor all other expenses post-registration (excluding framing).

For Photographers:

No fee for submission/shortlisting.

• If shortlisted, photographers must:
  a) Pay ₹1500/- if they frame the work themselves (Frame size: 18 x 12 inches), OR
  b) Pay ₹2500/- for framing by Artsy Foundation (same size).

 

2. Artwork Guidelines

• Each participant is allowed to submit one original artwork or photograph.
• All artworks must be original and free from copyright violations.
• Artsy Foundation reserves the right to reject entries that are incomplete, plagiarized, or offensive.

 

3. Submission Process

• Participants must fill out the complete registration form on our website.
• Submissions will only be considered valid after successful payment via UPI QR code.
• All payments must be completed between September 8 – September 9 , 2025.

4. Framing & Display

• Painters must frame their own artwork before submission.
• Photographers can opt for either self-framing or foundation-framing as per the fee structure.
• The foundation will handle display setup, labeling, and exhibition logistics.

 

5. Copyright & Usage Rights

• Artists retain full copyright over their submitted work.
• By participating, artists grant Artsy Foundation the non-exclusive right to use submitted works for:
• Exhibition publicity (online & offline)
• Catalogues, banners, and event branding
• Website and social media promotions (with credit)

 

6. Jury & Judgement

• A professional panel of judges will evaluate all submissions.
• Judging will be final and non-negotiable.
• Participation does not guarantee shortlisting or awards.

 

7. Sponsorship & Investor Roles

• Investors and sponsors such as Chhayaghar Café, FOYERS, and Studio Altu Faltu play active roles in funding and operations.
• The Vice Chairman’s account will handle official transactions with full transparency and regular reporting.

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8. Volunteers & Assistants

• Volunteers may assist in the following: content management, event setup, graphic design, social media, photography, etc.
• Artsy Foundation encourages fair and respectful behavior toward all team members.
• Volunteers must follow the assigned timings and codes of conduct.

 

9. Refund & Cancellation

• Registration fees once paid are non-refundable, except in the case of event cancellation by organizers.
• If an artist is unable to participate after payment, they may request credit for future exhibitions (subject to approval).

 

10. Liability Disclaimer

• Artsy Foundation is not responsible for damage or loss of artworks during transit, display, or return (though all precautions will be taken).
• Participants are advised to insure high-value artworks independently.

 

11. Event Date & Location

• Krittika Art Gallery, Gurupally, Santiniketan, Birbhum, West Bengal
• Exhibition Dates: 12–14 September 2025
• Timing: 11:00 AM to 7:00 PM

12. Agreement

• By completing registration and/or making payment, the participant agrees to all the above terms and conditions in full.